Use deactivation when a person should stop accessing the organization while their staff history remains available.
The deactivation action sets the profile inactive and disables the linked user's organization access. It preserves the profile for history and assignments.
Use Activate when appropriate and permitted. The action can restore Limited Access when the previous access value is Disabled. Recheck the resulting access level, role, and assignments; do not assume Activate merely changes a label or restores every prior permission.
Delete Staff Profile is permanent and is more restricted than editing or deactivation. The current profile interface limits deletion to an authorized owner managing another person's profile. Read the confirmation and any dependency restrictions. Deactivation is the appropriate way to preserve a former worker's record when past work must remain attributable.